UPD online: universal transfer document

Q: What does a UPD replace?

With status 1 — the VAT invoice and the transfer document: a delivery note or a completion certificate. With status 2 — only the transfer document; this is how it is drawn up by those who do not pay VAT.

Q: Is the UPD form mandatory?

No, the form is recommended by the tax service and its use is optional. Only the part that matches the VAT invoice form is mandatory — if the document is used as a VAT invoice.

Q: Which status should I choose?

There is no need to choose: if VAT is entered in the form, the document gets status 1; if “No VAT” is selected — status 2.

Q: What are the traceability columns?

Columns 12–14 are filled in for goods that are subject to traceability. For other goods dashes are put in them — which is what the document does.

Q: Is this form suitable for electronic document exchange?

No. It is a document for printing and signing on paper. An electronic UPD is generated in a document exchange operator’s system in the prescribed format.

One document instead of a delivery note, a completion certificate and a VAT invoice. The details are filled in by INN, and the tax is calculated for each line.

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Supplier

The party that issues the invoice and receives payment.

INN

Paste the INN — the name, KPP, address and director will be filled in from the state register. Any field can be corrected by hand.

The INN is sent to a counterparty verification service in order to fill in the details from the register.

Name

As in the founding documents: LLC “Vektor”, sole proprietor Ivan Ivanovich Ivanov.

KPP

Organisations only. A sole proprietor has no KPP — leave empty.

OGRN or OGRNIP

13 digits for an organisation, 15 for a sole proprietor.

Address

Phone

Buyer

The party that pays the invoice.

INN

Paste the INN — the name, KPP, address and director will be filled in from the state register. Any field can be corrected by hand.

Name

KPP

Address

Document

Number

Date

Basis

For example: Supply contract No. 15 of 01.09.2026.

To payment document

Number and date of the payment order, if there was a prepayment. Otherwise leave empty.

Transport and cargo details

The waybill number or “pickup”. Can be left empty.

Goods and services

Amount

0.00

Rows can be brought over from Excel or 1C: copy them and paste into the table, or upload an .xlsx or .csv file — up to 100 rows. Column order: Name, Quantity, Unit, Price. With headers the order does not matter. The file is read in your browser and is not sent to the server.

VAT

No VATIncludedOn top

“Included” — the tax is already in the prices. “On top” — prices exclude tax, and VAT is added to the total.

Total

0.00

No tax (VAT)

—

Total payable

0.00 RUB

Ноль рублей 00 копеек

Signature and layout

The director and the accountant sign the VAT invoice; the position and full name of each party will go into the lines on handing over and receiving the goods.

Director

Surname and initials — next to the signature space.

Accountant

Your side: position

Your side: signatory

Surname and initials — next to the signature space.

Other party: position

Other party: signatory

Surname and initials — next to the signature space.

Remember the details in this browser

The details are stored on this device and shared by all tools in the section: save them in the invoice and they are also in the certificate and the QR code. There can be several companies, and any of them can be filled in as either supplier or buyer. On a shared computer others will see the details — in that case switch this off.

The form data is sent to the server only to build the file and is not saved.

How to use it

Paste your INN and the buyer’s INN — the names and addresses will be filled in from the state register.
Enter the number, date and the basis for the transfer — a contract or an order.
Add goods or services and choose the VAT mode. With VAT the document gets status 1, without VAT — status 2.
Download the PDF — a landscape sheet. Sign it and hand it to the buyer.

Frequently asked questions

What does a UPD replace?

Is the UPD form mandatory?

Which status should I choose?

What are the traceability columns?

Is this form suitable for electronic document exchange?

Used together with this

Certificate of completed work

A certificate of services provided or work completed, with totals, VAT and the parties’ signatures.

TORG-12 delivery note

A delivery note for the shipment of goods on the standard form.

Reconciliation statement

Transactions for the period, turnover and balance — for reconciling with a counterparty.

Transfer and acceptance certificate

Handover of goods, equipment or documents with a list and value.

Specification to a supply contract

An appendix to the contract: goods, prices, deadlines and terms of the consignment.

Power of attorney M-2

A power of attorney to collect goods from a supplier, on form M-2.

All other tools

All tools

Issue invoices from orders

In Kup2B the buyer places an order in your catalogue at their own price, and an invoice with a QR code is generated from the order — with no manual entry.

A template does not replace a lawyer or an accountant. Check the data before sending: whoever drew up the document is responsible for its content. The document takes effect once signed. Rates and forms checked on 02/10/2026.

UPD online: universal transfer document

Supplier

Buyer

Document

Goods and services

Signature and layout

How to use it

Frequently asked questions

Used together with this

Certificate of completed work

TORG-12 delivery note

Reconciliation statement

Transfer and acceptance certificate

Specification to a supply contract

Power of attorney M-2

All other tools

Documents

Claims and letters

Calculators

Checks

See also

TORG-12 or UPD: what to choose a supplier

UPD: what is this document and how is status 1 different from status 2

Issue invoices from orders