Request for a commercial proposal online

Q: What should a request for a commercial proposal say?

Exact names and specifications, the quantity, the delivery date and place, the desired payment terms and the date by which a reply is needed. The more precise the request, the more comparable the proposals will be.

Q: Does a request oblige me to buy?

No. A request is an invitation to make a proposal. Obligations arise only once the terms have been agreed and a contract concluded or an invoice paid.

Q: Can one request be sent to several suppliers?

Yes, that is what is usually done. Leave the “Supplier” field empty — the letter will be addressed to “The Head of the Organisation”.

Q: How do I compare the replies?

Ask in the request for the unit price, the total cost including VAT, the delivery time, the payment terms and the validity date of the proposal — the replies can then be compared in a single table.

A letter to a supplier listing what is needed. One request can be sent to several suppliers and the replies compared.

Free of charge
No registration
No advertising

Buyer

The party requesting prices. The details will go into the letterhead.

INN

Paste the INN — the name, KPP, address and director will be filled in from the state register. Any field can be corrected by hand.

The INN is sent to a counterparty verification service in order to fill in the details from the register.

Name

As in the founding documents: LLC “Vektor”, sole proprietor Ivan Ivanovich Ivanov.

KPP

Organisations only. A sole proprietor has no KPP — leave empty.

OGRN or OGRNIP

13 digits for an organisation, 15 for a sole proprietor.

Address

Phone

E-mail

Supplier

Can be left empty — one request will then suit sending to several suppliers.

INN

Paste the INN — the name, KPP, address and director will be filled in from the state register. Any field can be corrected by hand.

Name

KPP

Address

Request

Number

Date

Reply needed by

The date by which you expect the proposal.

Delivery date

For example: by 30.10.2026 or within 10 working days.

Place of delivery

Payment terms

For example: payment within 10 working days of delivery.

What is needed

Rows can be brought over from Excel or 1C: copy them and paste into the table, or upload an .xlsx or .csv file — up to 100 rows. Column order: Name, Quantity, Unit, Note. With headers the order does not matter. The file is read in your browser and is not sent to the server.

Signature and layout

Additional informationRequirements for quality, packaging and documents.

Contact person

Name, phone and e-mail of the person who will receive the proposal.

Director’s position

Director

Surname and initials — next to the signature space.

“Created in Kup2B” caption at the bottom of the document

Remember the details in this browser

The details are stored on this device and shared by all tools in the section: save them in the invoice and they are also in the certificate and the QR code. There can be several companies, and any of them can be filled in as either supplier or buyer. On a shared computer others will see the details — in that case switch this off.

The form data is sent to the server only to build the file and is not saved.

How to use it

Paste your INN — the buyer’s details will go into the letterhead.
List what is needed: name, quantity, unit; special requirements go in the note.
Enter the delivery date and place, the payment terms and the date by which you expect a reply.
Download the PDF and send it to suppliers.

Frequently asked questions

What should a request for a commercial proposal say?

Does a request oblige me to buy?

Can one request be sent to several suppliers?

How do I compare the replies?

Used together with this

Invoice with a QR code

A PDF in a minute: details by INN and BIC, a payment QR code, the amount in words.

QR code for payment by bank details

An image with a QR code to GOST: the payer scans it in their banking app.

Invoice-contract

An invoice with the terms of the deal: payment means agreement, and no separate contract is needed.

Commercial proposal

A letter with a price table, payment and delivery terms and a validity date.

Company details card

Company details on a single sheet — by INN and BIC.

Payment order

Form 0401060 for paying a counterparty, with details by INN and BIC.

All other tools

All tools

Issue invoices from orders

In Kup2B the buyer places an order in your catalogue at their own price, and an invoice with a QR code is generated from the order — with no manual entry.

A template does not replace a lawyer or an accountant. Check the data before sending: whoever drew up the document is responsible for its content. The document takes effect once signed. Rates and forms checked on 02/10/2026.