Reconciliation statement of mutual settlements online

Q: What is a reconciliation statement for?

For the parties to confirm the state of settlements as of a date: who owes whom and how much. It is drawn up before the year-end close, during a settlement count and before a claim.

Q: What goes to debit and what to credit?

The seller records shipments to debit and payments received to credit. For the buyer it is the reverse: payments to debit, goods received to credit. The statement is drawn up from one party’s records, and the other enters its own.

Q: Does a reconciliation statement affect the limitation period?

Courts treat a reconciliation statement signed by the debtor as an acknowledgement of the debt: the limitation period is interrupted and starts to run afresh (Article 203 of the Civil Code). It is important that the statement is signed by an authorised person.

Q: Is a reconciliation statement mandatory?

No, the law does not require it. But it is the simplest way to find discrepancies in the records before a dispute arises.

Enter the shipments and payments for the period — the turnover and the closing debt are calculated automatically. The counterparty will enter its own figures in the right half.

Free of charge
No registration
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Supplier

The company on whose records the statement is based.

INN

Paste the INN — the name, KPP, address and director will be filled in from the state register. Any field can be corrected by hand.

The INN is sent to a counterparty verification service in order to fill in the details from the register.

Name

As in the founding documents: LLC “Vektor”, sole proprietor Ivan Ivanovich Ivanov.

KPP

Organisations only. A sole proprietor has no KPP — leave empty.

OGRN or OGRNIP

13 digits for an organisation, 15 for a sole proprietor.

Address

Phone

Counterparty

The party you are reconciling settlements with. They will enter their own figures in the right half of the statement.

INN

Paste the INN — the name, KPP, address and director will be filled in from the state register. Any field can be corrected by hand.

Name

KPP

Address

Reconciliation

Certificate date

Basis

For example: Supply contract No. 15 of 01.09.2026.

Period from

Period to

Opening balance, RUB

Debt on the first day of the period. If none, leave empty.

Balance in whose favour

Transactions for the period

Shipments and certificates go to debit, payments to credit. In the document the lines will be ordered by date.

Rows can be brought over from Excel or 1C: copy them and paste into the table, or upload an .xlsx or .csv file — up to 100 rows. Column order: Date, Document, Debit, Credit. With headers the order does not matter. The file is read in your browser and is not sent to the server.

Debit turnover

0.00

Credit turnover

0.00

No debt

0.00 RUB

Signature and layout

Your side: position

Your side: signatory

Surname and initials — next to the signature space.

Other party: position

Other party: signatory

Surname and initials — next to the signature space.

“Created in Kup2B” caption at the bottom of the document

Remember the details in this browser

The details are stored on this device and shared by all tools in the section: save them in the invoice and they are also in the certificate and the QR code. There can be several companies, and any of them can be filled in as either supplier or buyer. On a shared computer others will see the details — in that case switch this off.

The form data is sent to the server only to build the file and is not saved.

How to use it

Paste your INN and the counterparty’s INN.
Enter the period and, if there was one, the debt at its start.
Add the transactions: shipments and completion certificates to debit, payments received to credit.
Download the PDF, sign it and send it to the counterparty: they will check it against their own records and sign.

Frequently asked questions

What is a reconciliation statement for?

What goes to debit and what to credit?

Does a reconciliation statement affect the limitation period?

Is a reconciliation statement mandatory?

Used together with this

Certificate of completed work

A certificate of services provided or work completed, with totals, VAT and the parties’ signatures.

UPD

Universal transfer document: replaces the delivery note, the completion certificate and the VAT invoice.

TORG-12 delivery note

A delivery note for the shipment of goods on the standard form.

Transfer and acceptance certificate

Handover of goods, equipment or documents with a list and value.

Specification to a supply contract

An appendix to the contract: goods, prices, deadlines and terms of the consignment.

Power of attorney M-2

A power of attorney to collect goods from a supplier, on form M-2.

All other tools

All tools

Issue invoices from orders

In Kup2B the buyer places an order in your catalogue at their own price, and an invoice with a QR code is generated from the order — with no manual entry.

A template does not replace a lawyer or an accountant. Check the data before sending: whoever drew up the document is responsible for its content. The document takes effect once signed. Rates and forms checked on 02/10/2026.

Reconciliation statement of mutual settlements online

Supplier

Counterparty

Reconciliation

Transactions for the period

Signature and layout

How to use it

Frequently asked questions

Used together with this

Certificate of completed work

UPD

TORG-12 delivery note

Transfer and acceptance certificate

Specification to a supply contract

Power of attorney M-2

All other tools

Documents

Claims and letters

Calculators

Checks

See also

How to transfer dealers from the messenger to the personal account

The act of reconciliation of mutual settlements: how to make and what to do in case of discrepancies

Issue invoices from orders